Monday, September 10, 2012

Minute Mtgs w/ a Tech Spin!


Want a great way to connect even more with your students?  Minutes meetings are for you!  Counselor buddy Danielle Schultz of The School Counselor Blog told us all about her concept of minute meetings and I thought the concept was absolutely brilliant!  These short but meaningful meetings consist of asking questions to students individually as a sort of check in.  These questions cover the ASCA Academic, Personal/Social and Career domains.

Here's some background planning that worked well for me on doing minute meetings:

-Make a schedule of which grade level(s), homeroom(s) you plan to visit each day.  It took me about  3 weeks to meet with all my students (in 1st -5th grades).  I scheduled 45-50 minute blocks to meet with each class. I usually meet with 2-3 classes each day.  The younger students usually don't have as much to say, so you may need less time.  As we got into 4th & 5th grades they have more to discuss, so we usually had to do 2 sessions of meetings. 

-Once your meeting schedule is done, email the teachers and let them know what day(s) & time you will be coming to their class.

-Print a copy of the class list for each homeroom that you plan on meeting with (to keep track of who you've seen, who's absent, make notes, etc).  I am very fortunate to have a counselor intern so we can split the list and we can work more efficiently. 

-Before you begin your meetings go in the class and tell them what will be happening.  Assure them that it's nothing to be afraid of, that minute meetings are a way to check in and have one-on-one time with the counselor.

-When you visit a class for your meetings.  Borrow 2 chairs from the class (1 for you, 1 for the student) and sit outside of the classroom.  When you finish your meeting with a student, ask them "can you please ask Michelle to come out for her meeting" this flows very well and you won't be a distraction by going in and out of the classroom.  In some cases, I've sat in the very back of the classroom and held my check-ins there (usually with the younger students).

-For students that tend to talk a little longer than others (we all have them, but I love seeing them), I put them towards the end of my list so that I can they can have longer than the few minutes I see the other students.

Minute mtg w/ a student

So of course I had to add my jyjcounselor tech spin as I did my minute meetings.

-I used Google Docs to create surveys for each grade level with the questions for the minute meetings (it's easier for me to sort through grade level data this way, however do what works best for you).

Creating a survey in Google Docs
-The survey questions are:
1.) How is your day going?  Very good, Good, Ok, Bad, Very bad
2.) How is your school year going?  Very good, Good, Ok, Bad, Very bad
3.) What do you want to be when you grow up?
4.) Do you know where the counselor's office is? Yes, No
5.) Is there anything you want to talk to the counselor about?

-Once you've completed creating your survey(s) and published it (on Google Docs), open the survey link provided from Google on your iPad (or if you're using your laptop or other tablet device make it a favorite) and add the link to your home screen (it looks like an app!)
Add link to the home screen (iPad) or make a favorite (laptop/computer)

-I created a folder on my home screen for all of my minute meeting surveys for each grade level. I just tap on the grade level that I'm working with and I'm ready to roll.

Create a folder on your iPad with all your min meeting surveys

-Students can answer the questions on the iPad and you don't have to keep up with a bunch of paper. The students LOVE answering the questions on the iPad.  For the younger students, I read the questions but they still tap on the response.  Trust me after a few days of minute mtgs, you will know the questions and answer choices by heart!
Screenshot of survey questions on iPad

Once you've met with all the students you can simply compile the data from your Google Docs.  You can view it in spreadsheet view or by responses view.

Spreadsheet view
Survey response view

I try to incorporate the use of the iPad in my day-to-day counselor activities as much as possible.  Using the iPad for minute meetings was very easy to create and implement.  It almost eliminated the need for paper and saved both mine and the counselor intern's sanity. We are currently doing minute meetings now for the month and will do a 2nd round of meetings in January as a mid-year check in.

Do you use minute meetings in your school? Pin It

21 comments:

  1. I will now! I've read about minute meetings before, but was a bit intimidated by the paper pencil issue. I love your google docs idea and will work on this for my school this evening. I think this might be an excellent way to allow my adminitrator to evaluate me on my 1:1 interactions. Thanks for the ideas and inspiration!

    ReplyDelete
    Replies
    1. Hi Shelley, I too am not a fan of a lot of paperwork, especially for over 600 students! Using the iPad has completely simplified this process for me. This also counted as 1:1 student interaction on my evaluation. Hope it works well for you and thanks so much for reading and your kind words!

      Delete
  2. I LOVE your idea of using the iPad!!!! I started minute meetings this year, but I'm definitely using your idea next year!! :) :) :)

    ReplyDelete
  3. LOVE THIS!!! Thanks for finding a creative way to make this more manageable! I would have loved to use technology to make this easier... unfortunately we didn't get laptops until after I did my minute meetings! LOVE LOVE LOVE that you can utilize your ipad to do this! I will be using the iPad trick to work with students in my current position as a graduate assistant working with college students!

    ReplyDelete
    Replies
    1. Danielle, Did you get a new job? ARe you still blogging?

      Delete
  4. Love this!! I think I will start doing Minute Meetings with my 4th-6th graders with the iPad this year.
    Thank you!

    ReplyDelete
  5. Andrea I Love what you did with tech make over for minute meetings. My principal and I were just talking about meeting with all of the kids, but I too was very intimidated with all of the paperwork with over 600 kids!! Thanks for sharing this great resource!!

    ReplyDelete
  6. Andrea, Did you just use a Google Doc or is there Survey template? I'm having trouble figuring out what you did. Any help would be greatly appreciated!!!!!

    ReplyDelete
  7. Hey AnnMarie, I used Google Docs to create the surveys.

    ReplyDelete
  8. This is awesomeness beyond words. I am doing it!!!

    ReplyDelete
  9. This is an amazing idea and I have everything done down to this part:

    Once you've completed creating your survey(s) and published it (on Google Docs), open the survey link provided from Google on your iPad (or if you're using your laptop or other tablet device make it a favorite) and add the link to your home screen (it looks like an app!)

    I can't figure out how to get the individual surveys on my ipad. i can only find the spreadsheets I created. I guess i am not "tech savy " yet.

    ReplyDelete
  10. Hi Tammie, if you're only seeing the spreadsheet view, you'll need to go to form, live form and you should be able to see the survey. Thanks for reading!

    ReplyDelete
    Replies
    1. Hi again. Where do I find the live form on my ipad? I still can't find the survey.

      Delete
  11. Hi again. Where do I find the live form on my ipad? I still can't find the survey.

    ReplyDelete
    Replies
    1. Hi Tammie, I usually have gone to the live form on my computer (not iPad) and emailed the link to myself and opened the live form on my iPad, which I added to the homescreen. If you're still having trouble, email me directly at jyjcounselor@gmail.com and I'll try to walk you through it. Thanks again for reading, you'll enjoy using the iPad for min mtgs.

      Delete
  12. Love the Check In Survey! Anyway that you would share this template? Trying to recreate it in a program that I am not use to is so frustrating.

    Deb

    ReplyDelete
    Replies
    1. Hi Deb, in order to make the minute meetings paperless, you'll have to create the form using Google docs using a google/gmail account. If you go to youtube, there are videos to show how to use Google forms that should get you started. Hope that helps, thanks for reading!

      Delete
  13. I am an AP and I love this idea! I wonder if there is a way to add kids picture within that form...

    ReplyDelete
  14. Love this idea. I will be trying it this year. One question though, has there ever been any concern with student names being saved out on the web using google docs. I'm not very tech savvy, but am starting to learn so I'm not sure if there would be concern about this.

    ReplyDelete
  15. Hi! I love, love, love the tech aspect!!! Did you use the same questions for each grade level???? Were you able to save responses by kids?? I am just wondering how you were able to remember which kid wanted to talk to you about something further?!?!? Thanks!
    Deb Jankowski

    ReplyDelete
  16. Love the idea! Are you doing this once a year or several times throughout the year. Like many of you I'm serving 600+ students and love the idea of streamlining as much as possible!

    ReplyDelete